Wedding
Wedding Guest List & RSVP Tracker
Track every guest's invitation status, RSVP, meal choice and table assignment, with automatic headcount totals for catering and seating.
- Delivery
- Instant download
- Purchase
- One-time payment
- Format
- Google Sheets
- Excel
- Updated
- August 2026
Confirmed headcount
98
Meals needed
98
- Invited142
- Confirmed yes98
- Declined21
- No response23
Sample data preview of the Wedding Guest List & RSVP Tracker spreadsheet, shown for illustration only.
What this spreadsheet does
Guest lists get out of sync across a spreadsheet, a group chat and a stack of RSVP cards, and final headcounts to the caterer end up being a guess.
What you can do with it
- Send a final headcount to the caterer with confidence
- See meal choice totals for the kitchen
- Assign guests to tables without a separate document
What's included
Sheet tabs
- Guest List
- Headcount Summary
- Seating Chart
Features
- Guest status tracking: invited, RSVP'd yes, RSVP'd no, no response
- Meal choice column with automatic meal-count totals
- Table/seating assignment column
- Plus-one tracking
- Automatic headcount summary for the caterer
How it works
- 1Add every guest with their invitation and plus-one status
- 2Update RSVP and meal choice as responses come in
- 3Check the Headcount Summary tab before your catering deadline
Who it's for
Couples managing their own guest list and RSVPs.
Frequently asked questions
Does it total the headcount automatically?
Yes. The Headcount Summary tab totals confirmed guests and meal choices automatically as you update the Guest List tab.
Can I track plus-ones separately?
Yes, each guest row has its own plus-one column so plus-ones are counted correctly in the headcount.
Is there a seating chart?
Yes, the Seating Chart tab lets you assign each confirmed guest to a table.
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