Skip to content
Spryhand

Wedding

Wedding Guest List & RSVP Tracker

Track every guest's invitation status, RSVP, meal choice and table assignment, with automatic headcount totals for catering and seating.

Delivery
Instant download
Purchase
One-time payment
Format
  • Google Sheets
  • Excel
Updated
August 2026
$5.90Buy on Etsy
Sample preview — illustrative data

Confirmed headcount

20

Meal not chosen yet

1

RSVP statusGuests
  • Invitations sent27
  • Confirmed yes20
  • Declined3
  • Awaiting reply5

Sample data preview of the Wedding Guest List & RSVP Tracker spreadsheet, shown for illustration only.

What this spreadsheet does

Guest lists get out of sync across a spreadsheet, a group chat and a stack of RSVP cards, and final headcounts to the caterer end up being a guess.

What you can do with it

  • Send a final headcount to the caterer with confidence
  • See meal choice totals for the kitchen
  • Assign guests to tables without a separate document

What's included

Sheet tabs

  • Instructions
  • Guest List
  • Headcount Summary
  • Seating Chart

Features

  • Guest status tracking: invited, RSVP'd yes, RSVP'd no, no response
  • One row per attendee, so a plus-one or a child carries its own meal choice
  • Meal counts per choice, plus how many confirmed guests still haven't picked one
  • Table assignment with per-table capacity and an over-capacity warning
  • A count of confirmed guests who still have no table
  • Automatic confirmed headcount for the caterer

How it works

  1. 1Add every guest with their invitation and plus-one status
  2. 2Update RSVP and meal choice as responses come in
  3. 3Check the Headcount Summary tab before your catering deadline

Who it's for

Couples managing their own guest list and RSVPs.

Frequently asked questions

Does it total the headcount automatically?

Yes. The Headcount Summary tab totals confirmed guests and meal choices automatically as you update the Guest List tab.

Can I track plus-ones separately?

Yes. A plus-one gets its own row with a Guest Type of Plus One, so they can RSVP separately and choose their own meal — which is what the caterer's numbers actually depend on.

Is there a seating chart?

Yes, the Seating Chart tab lets you assign each confirmed guest to a table.

Complete the setup

The rest of the tools this one was built to sit beside.

Similar tools

The same kind of tool, for a different job.