Real Estate & Landlords

Tenant Screening & Application Log

Track every rental applicant's income, screening results and decision in one log, with the income-to-rent ratio calculated automatically.

Delivery: Instant download
Purchase: One-time payment
Format: Google Sheets
Excel
Updated: August 2026

$5.90Buy on Etsy

Sample preview — illustrative data

Total applicants

Avg. income-to-rent ratio

2.6x

StatusCount

Approved5
Denied3
Pending2

What this spreadsheet does

Applicant details spread across emails and phone notes make it easy to lose track of who passed screening and who's still pending — or to approve someone whose income doesn't actually clear your rent-to-income bar.

What you can do with it

Check whether an applicant's income clears the standard 3x-rent rule
Keep every applicant's screening status in one place
See approved/denied/pending totals at a glance

What's included

Sheet tabs

Instructions
Applicant Log
Summary

Features

Applicant log with income, rent and automatic income-to-rent ratio
Built-in 3x-rent screening rule flag
Credit, background and reference check status columns
Summary tab with approved/denied/pending totals

How it works

1Add each applicant with their income, the unit's rent and screening results
2The income-to-rent ratio and 3x-rule flag calculate automatically
3Check the Summary tab for approved/denied/pending totals

Who it's for

Landlords and property managers screening rental applicants.

Frequently asked questions

What is the 3x-rent rule?

It's a common screening standard where an applicant's monthly income should be at least 3 times the monthly rent. The sheet flags this automatically for every applicant.

Does it store credit and background check results?

Yes, each applicant row has separate columns for credit check, background check and reference check status.

Can I see totals across all applicants?

Yes, the Summary tab totals approved, denied and pending applicants and shows the average income-to-rent ratio.