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Spryhand

AI & Productivity

AI Tool Cost Tracker

Track every AI tool subscription, seat count and monthly cost in one place, with a running total.

Delivery
Instant download
Purchase
One-time payment
Format
  • Google Sheets
  • Excel
Updated
August 2026
$5.90Buy on Etsy
Sample preview — illustrative data

Annual spend

$6,072

Wasted per year

$384

ItemAmount
  • Total monthly spend$506.00
  • Spend on unused tools$32.00/mo
  • Most expensive unusedMeeting Notetaker
  • Renewing within 7 days1

Sample data preview of the AI Tool Cost Tracker spreadsheet, shown for illustration only.

What this spreadsheet does

AI tool subscriptions accumulate quickly across a team, and without a single list it's hard to know the real total monthly spend or what's no longer used.

What you can do with it

  • See total monthly spend across every AI subscription
  • Catch a subscription renewing next week
  • Find the expensive tool nobody has opened in months

What's included

Sheet tabs

  • Instructions
  • Summary
  • Subscription List

Features

  • Annual plans converted to a monthly equivalent, so totals compare like with like
  • Cancelled subscriptions kept as history but costing nothing
  • Spend on tools nobody uses, monthly and annual, on its own line
  • The most expensive unused tool named
  • Renewal windows at 7, 30 and 90 days that exclude cancelled plans
  • Seat counts and average cost per seat

How it works

  1. 1List each subscription with seats, price per seat and billing period
  2. 2Mark each one Active, Unused or Cancelled
  3. 3Read total monthly spend, then spend on unused tools

Who it's for

Teams and individuals managing multiple AI tool subscriptions.

Frequently asked questions

Does it track per-seat pricing?

Yes, each subscription has a seat count and a price per seat, and the summary gives you an average monthly cost per seat across everything you pay for.

How does it handle annual plans?

It divides them by twelve. Putting a $468 annual bill next to a $30 monthly one and adding them produces a number that means nothing.

What is the point of the unused line?

Total spend is not very actionable. Spend on tools nobody opens is something you can do about it this week, so it gets monthly, annual and share-of-total figures and names the worst offender.

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