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Spryhand

Wedding

Wedding Seating Chart Planner

Assign every confirmed guest to a table and see seat counts and over-capacity warnings update automatically as you move people around.

Delivery
Instant download
Purchase
One-time payment
Format
  • Google Sheets
  • Excel
Updated
August 2026
$5.90Buy on Etsy
Sample preview — illustrative data

Total guests

24

Tables used

8

Table #Status
  • Table 14 / 4
  • Table 62 / 4
  • Table 72 / 2
  • Table 84 / 2 — OVER CAPACITY

Sample data preview of the Wedding Seating Chart Planner spreadsheet, shown for illustration only.

What this spreadsheet does

Seating charts built by hand in a slide deck or on paper make it easy to lose track of which tables are already full, especially with last-minute guest changes.

What you can do with it

  • Assign confirmed guests to tables after RSVPs close
  • Catch an overbooked table before the seating chart is final
  • Move a guest between tables and see counts update instantly

What's included

Sheet tabs

  • Instructions
  • Table Summary
  • Guest Assignment

Features

  • Guest-to-table assignment list with meal choice and party/group
  • Automatic seat count per table
  • Over-capacity warning the moment a table is overbooked
  • Works for any table count or size

How it works

  1. 1Add each guest, their party/group and meal choice to Guest Assignment
  2. 2Set each table's seat capacity on the Table Summary tab
  3. 3Check the Status column — any table marked OVER CAPACITY needs guests moved

Who it's for

Couples finalizing table assignments after RSVPs are in.

Frequently asked questions

Does it warn me if a table has too many guests?

Yes. Each table's Status column automatically shows OVER CAPACITY the moment more guests are assigned than the table's seat count allows.

Can I use any number of tables?

Yes. Add or remove rows on the Table Summary tab to match your actual floor plan.

Does it track meal choices too?

Yes, each guest row includes a meal choice column alongside their table assignment.

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